Society of American Archivists - UT Student Chapter

Society of American Archivists
University of Texas at Austin Student Chapter

17 September 2003 MEETING MINUTES

Next meeting: Wednesday, 24 September 2003

Present: Jennifer Madden, Christina Thomsen, Aubrey Carrier, Ron Drees, Jake Cleary, Holly Fulkerson, Shelley Aggeler, Daniel Alonzo, Brandon Burke, Catherine Stollar, Steven Cooper, Lisa Boettrich, Anne Simmons, Kyong Lee, Cherie Baker.

Daniel called the meeting to order at 12:05 p.m.

I. Archives Week 2003

A. Speakers

* Steve Mielke, the archivist for the Woodward and Bernstein Papers at the HRC, has agreed to speak the evening of Monday, 27 October. Catherine will check if the HRC auditorium is available for the presentation.

B. Fundraising

* On Friday, 12 September Ron mailed the fundraising letters, printed on SAA letterhead that Daniel designed.
* Daniel met with the Student Government appropriations officer for information about SG funds.
* The Center for Middle Eastern Studies is granting us $300 for general expenses.
* Mugs are on the way and should be here in a week and a half.

C. Publicity

* Use of the New York Times photo will be $200, and we will have to send a mock-up of the poster to the Times for approval. The Chapter agreed to allocate some of the publicity money for this purpose.
* The Chapter will be able to use SG’s copy machine free of charge to print flyers, but will have to bear the cost of the paper.
* Brandon suggested taking out ads in local papers if they show little or no interest in our press releases.
* Steven suggested using the UT Office of Public Affairs as a liaison for submitting press releases and sending information e-mails to the campus community.
* Steven also offered to design the website for Archives Week 2003.
* Our goal for posting events announcements to archives-related listservs is Wednesday, 1 October.
* Archival Outlook published our press release, although the dates for Archives Week are incorrect (Oct. 25-Nov. 6).
* At Catherine’s suggestion, the Chapter agreed to change the theme of Archives Week 2003 to “Shock and Awe: Archives and the Political Process” in order to better fit the speakers’ topics.
* Ron proposed sending announcements about the Mielke presentation to Watergate-related websites.

D. Archives Clinic

* Daniel suggested that the Archives Clinic focus on the preservation of digital photographs. We will contact Dr. Galloway for her input.
* Brandon will look into getting conservation supplies such as gloves and sample acid-free boxes for display at the clinic.
* Cherie gave a description of last year’s clinic for those of us who were not there.

II. Non-Archives Week Events

* The date of the PCS Mixer has been changed to Thursday, 9 October.
* Shelley reported that Dr. Gracy has agreed to give a tour of the state capitol; date to be announced.
* Aubrey invited everyone to the grand opening of the Pearce Civil War Museum, which will take place Saturday, 11 October at Navarro College in Corsicana, TX. The archivist, Julie Holcomb, is a graduate of our program.

Daniel adjourned the meeting at 12:40 p.m.

III. Next Meeting

Although not formally announced, the next meeting will be held Wednesday, 24 September 2003 at 12:00 noon in SZB 556. Everyone is welcome to attend.

Minutes submitted 17 September 2003 by Aubrey Carrier, Secretary.

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2003 Minutes

Society of American Archivists - University of Texas at Austin Student Chapter
E-mail: saa@ischool.utexas.edu